Event Coordinator/Planner

Company: The Judge Group
Location: Bayonne
Posted on: June 15, 2022

Job Description:

Location: Bayonne, NJ Description: Seeking a Event Coordinator/Planner with one of our prestigious investment bank clients. -Fully Remote This job will have the following responsibilities:

• Events & Experiences drives the global strategic vision - through collaboration, consistent best practices, and effective governance structures with a focus on delivering high-quality events that enable client engagement and drive business growth. -
• -The Corporate Events Lead Analyst plays a critical role in supporting events, marketing and communications campaigns and has responsibility for planning, coordinating, and executing a variety of events for both employees and clients. -
• -Executing both hosted events and third-party trade shows. -
• The ideal candidate is a versatile, collaborative communicator who is eager to learn, possesses grace under pressure, delivers high-quality work, and drives projects forward. -
• Must demonstrate working knowledge of event marketing, vendor management, event technology, and both virtual and on-site event facilitation. -
• -Supports both in-person and virtual events throughout the US and the UK, with direct reporting to a team and manager based in the US (New Jersey)- travel will not be required. -
• Works efficiently with stakeholders and marketing partners to support and execute integrated event marketing plans -
• Assists and takes a lead role in planning and executing a steady stream of client-facing and internal events, both virtually and in-person
• Coordinates a diverse variety of business events, sponsorships, and trade shows; elements of which include, but are not limited to -
• - - - - - -agenda development, - -
• - - - - - -preparation and proofing of written/graphic materials, - -
• - - - - - -vendor/site research, -
• - - - - - -contract negotiation, -
• - - - - - -expense management, -
• - - - - - -food and beverage selection, -
• - - - - - -audio visual management, - -
• - - - - - -budget reconciliation -
• - - - - - -post-event analysis
• -Works closely with management to develop the event profile (goal, responsibilities, budgets, timelines, etc.) scheduling the date of the event, securing venues, digital platform logistics, negotiating contracts, planning, and coordinating the event
• -Creates registration websites and custom email communications including invitations, reminders, and confirmations on Cvent -
• -Provide operational event support, including but not limited to: on boarding of vendor relationships, processing invoices; privacy topics, tracking and logging of gift and compliance entries, coordinating shipments to conferences/events, ordering supplies, and other operational event support. -
• -Maintains and builds relationships as necessary with third parties, such as vendors -
• -Research and coordinate fulfillment of promotional items for general and specific event needs, including inventory management with our merchandise vendor(s) - Qualifications & Requirements:
  • High-energy self-starter with ability to work independently -
  • -Ability to effectively communicate -
  • -Proven track record of supporting successful small to mid-scale events and trade shows, preferably within financial services -
  • -Strong project management skills and the ability to meet tight deadlines, juggle multiple priorities and execute flawlessly with attention to detail -
  • -Experience with virtual/digital events and event technology tools and platforms, including Webex, Microsoft teams, BrightTalk, and Cvent. -
  • Natural comfort level and eagerness to learn new applications and systems -
  • -Experience, comfort, and maturity to interact and work well with peers and business partners at all levels, including executives -
  • -Proactive and collaborative multitask with strong and effective communications skills -
  • -A passionate and high-energy style and positive mind-set -
  • -Bachelor's degree in hospitality, marketing or communications or the equivalent combination of education and work experience required -
  • -Proficiency in MS Office Suite -
  • -3-5 years of experience in meeting professional field, preferably financial services. Contact: This job and many more are available through The Judge Group. Find us on the web at

Keywords: The Judge Group, Bayonne , Event Coordinator/Planner, Other , Bayonne, New Jersey